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How to Make a Business Card with Microsoft Publisher

A business card may be one of the best marketing tools one can have at his disposal. A professional looking, well designed business card that is attractive but also straight to the point will tell a potential client about what you do and how you do it. Having an organized, simple but efficient business card will make it memorable to people, which will make them hold on to it until they will eventually need to use your services.

Many people are afraid to make their own business cards because they think it is too difficult and so they turn to professional designers and pay a lot of money for it. Designing your own business card is not as hard as you may think especially if you are using special tools such as Microsoft Publisher. In the following steps we will initiate you into the basics of creating a business card from scratch and of tweaking it using Microsoft Publisher.


Step One: Open a new document and get started

  • In order to start making your own business card, you need to open a new file. Open Microsoft Publisher and select File, then New and Business Cards. It will take a short amount of time until all templates are loaded, and then you can choose one of the available ones that show up.
  • There are many templates to choose from, just pick the one you like best, as the workflow does not change from one template to another.
  • Besides the installed templates, you also have the option to pick one of the online templates. Just make sure you have an active Internet connection when trying to download one.



Step Two: Customize colours and fonts

  • Click on customize and you will see many customization options.
  • You can customize colours with the Colour scheme, which offers you a wide range of colour palettes that can be picked from the drop down menu.
  • Font Scheme has a few typefaces which are coupled together.
  • You can select either Portrait or Landscape orientation from the Page Size menu.
  • Selecting anything from the above menus will result in the card preview changing, so that you can see how they affect its appearance.
  • Inserting a logo can be done by clicking on the Include Logo box

Step Three: Adding information and inserting a logo to the card

  • All card templates have dummy texts and logos which you can easily replace.
  • To add information, go to the Business Information menu and click on Select New. Doing so will bring up the Create New Business Information Set which allows you to add your own information. Put in your name, address and contact details.
  • To insert a logo, select Add logo,which will bring up a browsing window. Search through the folders and select the desired logo image.
  • The background and graphic details of the area where the logo will be inserted vary from one template to another. Just check a few of them and select the one that fits. For best results, it is recommended to insert a file that has a transparent background such as a .png or .gif.
  • If you have finished withadding personal information and inserted a logo, click on Save and then Create.You can find the button under the card’s preview.


Step Four: Creating the back of the business card

  • After you’ve finished with formatting the front of your business card, it’s time to turn your attention to the back.
  • Go to Insert and then click on Page and Insert Page. You’ll have a new menu pop up, where you will select After Current page and Duplicate all objects on page 1. This is done so that all design elements from the back page are matched to the ones on the front page.
  • You can edit the text by selecting it and then typing your own text. If you want to change the images, all you have to do is to double click on them and then to click on the Change Picture option from the Format panel. To add a new picture or logo, proceed as with the front page logo, browse through the folders, select the new image of your choosing and then confirm.
  • If you need to change any of the element’s size or position, just click on the element and move the transform handles. If you have elements you don’t want to keep on the back, just click on them and push Backspace, and they will be immediately deleted.

Step Five: Saving the file

  • If you think you are finished and want to save the project, locate the Save icon on the Publisher’s bar, which is in the top left corner and click on it. You can save the file either in the Microsoft Publisher’s standard .pub format, or you can save it in .pdf if you intend to go to a professional printer. Just remember to save in the .pub format if you want to be able to modify the business card, as you can’t do this in .pdf.
  • To ensure you don’t lose any changes for various reasons, it is a good idea to save as often as you can while working.

Step Six: Printing the Business Card

  • If you are printing this at home with your personal printer, you can make the job easier by selecting the Multiple copies per sheet option which can be found by going to the File menu and then clicking on Print>Pages >Multiple
  • By selecting this option, Microsoft Publisher will fit your desired number of business cards on a single sheet. There is also the option of printing business cards on both sides, which can be simply done by selecting the Print on Both Sides option.
  • You should know however that printing the business cards on both sides could prove to be difficult, as you will need to perfectly align the front side with the back side. In order to avoid wasting ink and time, make sure you test this beforehand on a simple sheet of paper, as you will be able to make all the necessary adjustments by modifying the settings.
  • If you are really looking for a more polished and professional look for your business card, it would be better if you checked with a commercial printing service. They can help you with any small details and also offer a larger variety of paper to choose from than what you might be able to find on your own.
Although not having as many features and options as other programs, Microsoft Publisher is great for people who don’t have the time or the knowledge to create their own business cards with complex software, but who are also unwilling to spend money on a professional designer. With Microsoft Publisher, you can customize templates in any way you want, which will allow you to create a unique business card in the shortest amount of time possible, while still offering it a professional look.

As you can see, all you have to do is to open a new file, select a template and customize it by putting in personal information and adding your own logo. After this you are done, because Publisher will do all the rest for you.

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